One person, 3-year term
3-year term on the committee that, together with the Annual Conference director and conference assistant, plans and coordinates Annual Conference: selecting sites and dates, articulating and administering policies and budget, developing and overseeing programming and worship, and evaluating Conference. More information at www.brethren.org/ac/ppg, chapter 1, section III.D.
Number of Members
Three elected members-at-large, the moderator, moderator-elect, Annual Conference secretary, and the director of Annual Conference.
Term and Schedule
Staggered single terms of three years each. (Minutes 1955-1964, p. 176). Program and Arrangements Committee holds a brief reorganization meeting toward the end of Conference each year, a three day in-person meeting in August, a series of virtual meetings in November, and at least one virtual meeting in the spring. Typically, members follow a set rotation to provide oversight of specific Annual Conference activities:
- Year One – Serve as liaison to exhibitors, providing oversight for activities in the exhibit area, and if asked, providing oversight for special activities
- Year Two – Serve as liaison to AV service provider during business sessions
- Year Three – Chair the worship planning team meetings, coordinate worship planning throughout the year leading up to Annual Conference and onsite rehearsals and preparations during Conference, serve as liaison to AV service provider during worship services
Procedure
For each member-at-large vacancy the Nominating Committee of Standing Committee obtains nominations and presents two to four qualified nominees to Standing Committee, which votes to reduce the ballot to two nominees to present to Conference. The 1979 Annual Conference instructed the Nominating Committee of Standing Committee to: “… assure through the election process that the elected committee be comprised of more than a single classification” to bring diversity of experience and gifts (Minutes 1955-1964, p. 176).
Expenses
This is a volunteer position. Expenses for all meetings and role-related travel (including Annual Conferences during the P&AC member’s term) will be covered.
For more specific information about this position, you may call the Annual Conference Office at (800) 323-8039.