- what personally identifiable information of yours is collected through the site;
- who collects such information;
- how such information is used;
- with whom your information may be shared;
- what choices you have regarding collection, use and distribution of your information;
- what kind of security procedures are in place to protect the loss, misuse or alteration of information under our control; and
- how you can correct any inaccuracies in your information.
What information we collect and how we use that information
Our registration forms require users to give us contact information that may include name, email address, address, interests, and similar information. We do not request or store sensitive information from our visitors, such as credit card or social security numbers.
Internet Protocol address
We collect an IP address from all visitors to our site. An IP address is a number that is automatically assigned to your computer when you use the Internet. We use IP addresses to help diagnose problems with our server, administer our site, analyze trends, track users’ movement, and to gather broad demographic information for aggregate use in order for us to improve the site. IP addresses are not linked to personally identifiable information.
Use of “Cookies”
All information provided to the Church of the Brethren is transmitted using SSL (Secure Socket Layer) encryption. SSL is a proven coding system that lets your browser automatically encrypt, or scramble, data before you send it to us. We also protect account information by placing it on a secure portion of our site that is only accessible by certain qualified employees of the Church of the Brethren. Unfortunately, however, no data transmission over the Internet is 100% secure. While we strive to protect your information, we cannot ensure or warrant the security of such information.
Other web sites
Our site contains links to other web sites. Please note that when you click on one of these links, you are entering another web site for which the Church of the Brethren has no responsibility. We encourage you to read the privacy statements on all such sites as their policies may be different than ours.
What information does the Church of the Brethren collect from children under 18?
When we offer online registration for an event, we request the registrant’s name, address, telephone number, email address, age, church, and advisor. Sometimes we ask for additional information such as t-shirt size for the purpose of providing a t-shirt. We do not collect additional personal information via cookies or hidden means. Our website analytics collects information about users’ computer hardware and software, access times, referring website addresses, and other information. None of this information can be linked to anyone personally. It helps us understand our users in general, allowing us to better serve them.
How do we use this information?
The Church of the Brethren uses registration information to send email and postal mail related to the specific programs for which the person has registered and to carry out those programs. The general public never has access to any of this information. Church of the Brethren staff and volunteers working with specific programs see the information in the form of spreadsheets and mailing lists. For instance, Annual Conference age-group leaders and workcamp directors receive lists of registered participants. They may choose to send advance email messages to participants with the goal of helping participants prepare and giving participants the best experience possible. Workcamp participants frequently receive printed lists of the other participants, with age, contact information, and home town. These lists are provided to help participants with planning and arranging transportation.
The Church of the Brethren never gives children’s information to third parties or organizations outside of the Church of the Brethren.
After the program, participant information remains in the Church of the Brethren’s electronic database. Occasionally the Church of the Brethren might send an email message thought to be of interest; for instance, we might send a message about an upcoming National Youth Conference to everyone who is the right age to attend. Every email message includes an “unsubscribe” link, normally at the bottom.
What rights do parents/guardians have?
Parents can ask to review the information held about a child by sending an email to firstname.lastname@example.org. They may also request that a child’s information be deleted after the conclusion of the event for which the child registered. This would mean that the child would not receive any follow-up information related to the event. Parents may make this request by contacting email@example.com or using the “Contact us” link on this website. The subject line should say “Please delete my child’s information.” The message must contain the child’s complete name, postal address, and email address so that the Church of the Brethren can be sure to delete the right information. The message should also include the parent’s complete name, address, and email address. Normally deletion will happen within one week of the request; a delay could occur at times of low staffing. The Church of the Brethren will provide a confirmation message to the parent once the child’s information has been deleted. Deleted information cannot be recovered.
Jan Fischer Bachman, Web producer
1451 Dundee Ave.
Elgin, IL 60120