Photo by Cheryl Brumbaugh-Cayford
What information does the Church of the Brethren collect from children under 18?
When we offer online registration for an event, we request the registrant’s name, address, telephone number, e-mail address, age, church, and advisor. Sometimes we ask for additional information such as t-shirt size for the purpose of providing a t-shirt. We do not collect additional personal information via cookies or hidden means. Our website analytics collects information about users’ computer hardware and software, access times, referring website addresses, and other information. None of this information can be linked to anyone personally. It helps us understand our users in general, allowing us to better serve them.
How do we use this information?
The Church of the Brethren uses registration information to send e-mail and postal mail related to the specific programs for which the person has registered and to carry out those programs. The general public never has access to any of this information. Church of the Brethren staff and volunteers working with specific programs see the information in the form of spreadsheets and mailing lists. For instance, Annual Conference age-group leaders and workcamp directors receive lists of registered participants. They may choose to send advance e-mail messages to participants with the goal of helping participants prepare and giving participants the best experience possible. Workcamp participants frequently receive printed lists of the other participants, with age, contact information, and home town. These lists are provided to help participants with planning and arranging transportation.
The Church of the Brethren never gives children's information to third parties or organizations outside of the Church of the Brethren.
After the program, participant information remains in the Church of the Brethren’s electronic database. Occasionally the Church of the Brethren might send an e-mail message thought to be of interest; for instance, we might send a message about an upcoming National Youth Conference to everyone who is the right age to attend. Every e-mail message includes an “unsubscribe” link, normally at the bottom.
What rights do parents/guardians have?
Parents can review the child’s information by clicking the “Login” link at the top of www.brethren.org, using the child’s user name and password. There are buttons with “forgot user name” and “forgot password” to assist. The parent would need access to the e-mail address given by the child when registering to receive the automated reply if using these buttons.
Parents may also request that a child’s information be deleted after the conclusion of the event for which the child registered. This would mean that the child would not receive any follow-up information related to the event. Parents may make this request by contacting firstname.lastname@example.org or using the “Contact us” link on this website. The subject line should say “Please delete my child’s information.” The message must contain the child’s complete name, postal address, and e-mail address so that the Church of the Brethren can be sure to delete the right information. The message should also include the parent’s complete name, address, and e-mail address. Normally deletion will happen within one week of the request; a delay could occur at times of low staffing. The Church of the Brethren will provide a confirmation message to the parent once the child’s information has been deleted. Deleted information cannot be recovered.