BRETHREN HISTORICAL LIBRARY AND ARCHIVES
Title: International Christian Youth Exchange/Volunteers Exchange International
Series: 13/
Boxes: 15 (12 records center cartons, 2 Hollinger boxes, and 1 large flat box)
History: In 1949, Church of the Brethren relief workers in Germany helped begin a high
school student exchange program. Out of this grew the International Christian Youth Exchange (ICYE) which was organized in 1957 as an interdenominational program. By 1968 over half of the exchanging was among countries other than the United States. In 1994, the United States branch of ICYE changed its name to Volunteers Exchange International (VEI). By that time, the ICYE Federation consisted of 31 member nations committed to the challenge of international exchange. VEI was closed in 1997.The directors of ICYE/VEI were as follows:
John H. Eberly (1957-1958, executive secretary), William A. Perkins (1958-1972, executive secretary and later executive director), William D. Jones (1972-1974, acting director; 1974-1978, administrative coordinator), David McConnell (1974-1978, program coordinator), William D. Jones (1978-1980, executive director), Edwin Gragert (1980-1990, executive director), John Reid (1990-1991, director), Frannie Waldron (1992, director), Andrea Spencer-Linzie (1993-1994, director), Roberta Glaser (1995-1997, director).
This list of directors was provided by William A. Perkins.
Description of the Records: These records document the activities of the ICYE and VEI between 1957 and 1997. The set was created by the American branch of ICYE, but includes some items from the international activities of the organization. A vast portion of the set consists of U.S. exchangee and host family applications. The records also include: overseas applications, minutes, correspondence, newsletters, photographs, various reports and numerous documents, videos, filmstrips, slides, corporate seals, and an award plaque. Because original order did not appear to have been maintained during packing, some reordering was done so that the materials were together. See also AInternational Christian Youth Exchange Records (1949-1999)@ [1999.052] and John H. Eberly Records (1947-1964) [1989.042].
Provenance: Accession #1999.063
Restrictions: The applications are restricted as personnel records.
Separations: Approximately two boxes of the original twelve were contaminated with mold/mildew. This material included primarily minutes and newsletters. Nearly all of the moldy U.S. ICYE minutes were discarded and replaced with copies from AInternational Christian Youth Exchange Records (1949-1999)@ received from William Perkins (1999.052). Also discarded (after obtaining permission from Edwin Gragert) were the following: an incomplete set of European ICYE Committee/Council (executive & advisory groups) meeting minutes and a few related documents from 1960-1972; ICYE Bulletin@ issues, Jan. 93, Sept. >80, Oct. 80, April >81, May 82; ASødmaelk March 1988; Board of Managers minutes 1978-1986 (missing 1980); International Council B Executive Committee minutes 1972-1975; International Council, General Assembly minutes for years, 1970, 1974. 1977-79, 1980-82, 1985, and 1987; folder containing: recent ICYE packet of information (1999) and 1994 program booklet, various reports, National Committee constitution and other 1960s meeting documents, and several video tapes with mold. A few minutes and documents (mainly from the late 1950s) were incorporated back into the set after being cleaned. Also separated and discarded was most of a collection of poorly- or non-identified photographs (several hundred). This was also done after consulting Edwin Gragert. Finally, some visual media material was separated and discarded: two boxes of unidentified slides, a box of deteriorating AJapanese Home Life@ slides, and an unidentified filmstrip. Generally, any duplicate materials discovered while processing were discarded.
Processor: Daniel V. Greenawalt June 22, 2000
Container List:
Box 1 Folder 1 Applications U.S. (1957-58)
2 Applications U.S. (1958-59)
3 1958-1959 Reunion (1988)
4 Applications B U.S. (1959-60)
5 Applications B U.S. (1960-61)
6 Applications B U.S. (1960-61)
7 Applications B U.S. (1961-62)
8 Applications B U.S. (1961-62)
9 Applications B U.S. (1962-63)
10 Applications U.S. (1962-63)
11 Applications B U.S. (1962-63)
12 Applications B U.S. (1963-64)
13 Applications B U.S. (1963-64)
14 Applications B U.S. (1963-64)
Box 2 Folder 1 Applications U.S. (1964-65)
2 Applications B U.S. (1964-65)
3 Applications B U.S. (1964-65)
4 Applications B U.S. (1964-65)
5 Applications B U.S. (1965-66)
6 Applications B U.S. (1965-66)
7 Applications B U.S. (1965-66)
8 Applications B U.S. (1965-66)
9 Applications B U.S. (1966-67)
10 Applications B U.S. (1966-67)
11 Applications B U.S. (1966-67)
12 Applications B U.S. (1966-67)
13 Applications B U.S. (1966-67)
Box 3 Folder 1 Applications U.S. (1967-68)
2 Applications B U.S. (1967-68)
3 Applications B U.S. (1967-68)
4 Applications B U.S. (1967-68)
5 Applications B U.S. (1967-68)
6 Applications B U.S. (1968-69)
7 Applications B U.S. (1968-69)
8 Applications B U.S. (1968-69)
9 Applications B U.S. (1968-69)
10 Applications B U.S. (1969-70)
11 Applications B U.S. (1969-70)
12 Applications B U.S. (1969-70)
Box 4 Folder 1 Applications U.S. (1969-70)
2 U.S. Exchangees Reports (1969-70)
3 Hunterdon County Cluster
4 Columbia, Maryland; B. Brown
5 Nashville Cluster (1969-70)
6 Tulsa Cluster (1969-70)
7 Schenectady Cluster (1969-70)
8 Mid-Peninsula Cluster (1970-71)
9 Applications B U.S. (1970-71)
10 Applications B U.S. (1970-71)
11 Applications B U.S. (1970-71)
12 Applications B U.S. (1970-71)
13 Applications B U.S. (1970-71)
14 Applications B U.S. (1971-72) A-F
15 Applications B U.S. (1971-72) G-J
16 Applications B U.S. (1971-72) K-O
17 Applications B U.S. (1971-72) P-S
18 Applications B U.S. (1971-72) T-Z
19 Applications B U.S. (1973-74) A-D
20 Applications B U.S. (1973-74) E-I
21 Applications B U.S. (1973-74) J-R
22 Applications B U.S. (1973-74) S-Z
Box 5 Folder 1 Applications U.S. (1973-74 withdrawals)
2 Applications B U.S. (1974-75) A-G
3 Applications B U.S. (1974-75) H-L
4 Applications B U.S. (1974-75) M-R
5 Applications B U.S. (1974-75) S-Z
6 Applications B U.S. (1975-76) A-G (& exchangee lists)
7 Applications B U.S. (1975-76) H-M
8 Applications B U.S. (1975-76) N-Z
9 Applications B U.S. (1976-77) A-E
10 Applications B U.S. (1976-77) F-K
11 Applications B U.S. (1976-77) L-R
12 Applications B U.S. (1976-77) S-Z
13 Applications B U.S. (1977-78) A-G
14 Applications B U.S. (1977-78) H-Q
15 Applications B U.S. (1977-78) R-Z
Box 6 Folder 1 Applications U.S. (1978-79) A-G
2 Applications B U.S. (1978-79) H-Q
3 Applications B U.S. (1978-79) R-Z
4 Applications B U.S. (1979-80) A-L
5 Applications B U.S. (1979-80) M-Z
6 Applications B U.S. (1980-81) A-H
7 Applications B U.S. (1980-81) I-Z
8 Applications B U.S. (1981-82) A-M
9 Applications B U.S. (1981-82) N-Z
10 Applications B U.S. (1982-83) A-G
11 Applications B U.S. (1982-83) H-O
12 Applications B U.S. (1982-83) P-Z
13 U.S. Exchangees Address List and Evaluations (1983-84)
14 Applications B U.S. (1983-84) A-G
15 Applications B U.S. (1983-84) H-O
16 Applications B U.S. (1983-84) P-Z
Box 7 Folder 1 Applications U.S. (1984-85) A-G
2 Applications B U.S. (1984-85) H-O
3 Applications B U.S. (1984-85) P-Z
4 Applications B U.S. (1985-86) A-F
5 Applications B U.S. (1985-86) G-M
6 Applications B U.S. (1985-86) N-Z
7 Evaluations by U.S. Exchangees (1986-87)
8 Applications B U.S. (1986-87) A-E
9 Applications B U.S. (1986-87) F-L
10 Applications B U.S. (1986-87) M-R
11 Applications B U.S. (1986-87) S-Z
Box 8 Folder 1 Evaluations 1987-88 B U.S. Exchangees
2 Applications B U.S. (1987-88) A-C
3 Applications B U.S. (1987-88) D-K
4 Applications B U.S. Lou Ann Hughes file (1987-88)
5 Applications B U.S. (1987-88) L-Z
6 Applications B U.S. (1988-89) A-F
7 Applications B U.S. (1988-89) G-M
8 Applications B U.S. (1988-89) N-S
9 Applications B U.S. (1988-89) T-Z
10 Letters from 1988-89 U.S. Exchangees
11 Applications B U.S. and Exchangee List and Correspondence (1991-92) A-B
12 Applications B U.S. (1991-92) C-D
13 Applications B U.S. (1991-92) E-K
14 Applications B U.S. (1991-92) L-M
15 Applications B U.S. (1991-92) N-S
16 Applications B U.S. (1991-92) T-Z
Box 9 Folder 1 Applications U.S. (1992-93) A-L
2 Applications B U.S. (1992-93) M-Z
3 Applications B U.S. (1993-94) A-M
4 Applications B U.S. (1993-94) N-Z
5 Exchangee Evaluations B U.S. (1994-95)
6 Applications B U.S. (1994-95) A-L
7 Applications B U.S. (1994-95) M-Z
8 Applications B U.S. (1995-96) A-K
9 Applications B U.S. (1995-96) L-Z
10 Applications B U.S. (1996-97)
11 Applications B Overseas (1957-58)
12 File/Application of Kirsti Helena Nortia (Finland) 1958
13 Applications B Overseas (1987-88) A-B
14 Applications B Overseas (1987-88) C-G
15 Applications B Overseas (1987-88) H-J
16 Applications B Overseas (1987-88) K-M
17 Applications B Overseas (1987-88) N-R
18 Applications B Overseas (1987-88) S-Z
Box 10 Folder 1 Applications B Overseas (1994-95)
2 Applications B Overseas (1995-96) A-K
3 Applications B Overseas (1995-96) L-Z
4 Board of Directors meeting minutes (1957-1962) & Annual Meetings
5 Board of Directors meeting minutes (1963-1969) & Annual Meetings
6 Board of Directors meeting minutes (1970-1974) & Annual Meetings
7 Board of Directors meeting minutes (1975-1980) & Annual Meetings
8 Board of Directors minutes (1981-1988) & Annual Meetings
9 Meeting Minutes/Related Documents (1989-1992)
10 Meeting Minutes/Related Documents (Board of Directors) 9/17-18/1993
11 Board Meeting Minutes/Related Documents (September 1994)
12 U. S. National Committee Minutes (1966-1986)
13 National Committee Meeting Minutes (3/12-14/1993)
14 National Committee Meeting B April 1995
15 Executive Committee Meeting Minutes (1961-1981)
16 Personnel/Personnel and Management Committee Minutes (1966-1973)
17 International Committee (1966-1969)
18 International Council (1969-1972)
19 Interim Committee meeting Minutes (1966-1969)
20 Newsletter (U.S.) 1967, 1971, 1982-1992
21 Newsletters (1960-1966)
22 Peace Times (1994-1995)
Box 11 Folder 1 United Methodist Church
2 Presbyterian Church
3 Reformed Church in America
4 United Church of Christ
5 World Council of Churches, U.S. Office
6 Mennonite Church
7 Quaker Church
8 Lutheran Church
9 Episcopal Church
10 Church of the Brethren
11 Christian Church/Disciples of Christ
12 Catholic Church
13 Baptist Church
14 Address Lists 1957-1972 (a)
15 Address Lists 1957-1972 (b)
16 Address Lists 1973-1989
17 Financial Statements/Auditors= Reports (1983-1994)
18 Office Procedures, Personnel Management, etc.
19 VEI General Information & Correspondence B 1995-1997
20 Various Booklets and papers B 1990s
21 Untitled
22 Name Change to VEI
23 Corporate Revival
Box 12 Folder 1 VEI Youth Travel Initiative
2 From Confrontation to Cooperation
3 Project A@ (1990-1992)
4 The 1994-95 ICYE Exchangees to the United States
5 ICYE Europe=s Spring Seminar
6 Brethren Student Exchange meeting minutes (1955-1957)
7 Brethren Student Exchange Program B Correspondence/Europe & U.S. (1956- 1957)
8 Brethren Student Exchange Program (1956-1957)
9 Brethren Student Exchange Program (Address List B 1949-1957)
Box 13 Folder 1 AA Follow-up Study of German Teenager Exchangees@B 1954
2 Incorporation (ICYE)
3 By-Laws (ICYE and VEI)
4 Austria Correspondence (1957)
5 Congolese Students (Correspondence B 1966-69)
6 Denmark Correspondence (1957)
7 1956-57 England Correspondence
8 1957-58 Finland Correspondence
9 1957 France Correspondence
10 1957-58 Germany Correspondence
11 11th European Ecumenical Youth Secretaries Consultation (1957 Hamburg)
12 1957 Holland Correspondence
13 1957 India Correspondence
14 1957 Iraq Correspondence
15 1957 Italy Correspondence
16 1957 Malaya Correspondence
17 1957 Sweden Correspondence
18 1957-58 Switzerland Correspondence
19 1957 Uruguay Correspondence
20 Separation Sheet
21 State Department Fiscal Matters (1956-1957)
22 State Department Correspondence (1957-1958)
23 State Department Correspondence (1958)
24 State Department (General Correspondence) 1959-60
25 State Department (General Correspondence) B 1959
26 State Department Reports (1959-1961)
27 State Department (General Correspondence) B 1961
28 State Department (General Correspondence) B 1967-68
Box 14 (Audio-Visual Materials)
Videos: 1 ICYE Original B Oct. 6" 2nd tape
2 ANot Just a Tourist Passing By B ICYE, 10 min.
3 ACold Water B 48 min.
4 AFrom Memory to Vision 40th Anniversary Videotape, ICYE 30 min.
5 AICYE -- Vernon Tirey@
6 ANo Longer Strangers B 22 min. (large-size tape)
7 AFrom Memory to Vision 40 Years of International Youth Exchange
10/89, 30 min. (large-size tape)
8 16 mm Ad Council film: AInternational Youth Exchange Exchange Students@
9 16 mm Ad Council film: AInternational Youth Exchange Host Families@
Slides: 1 Set of 34 boxes (nos. 13 and 24 missing) of Kodak slides recording the ICYE
Summer program of 1963 (orientation - departure/arrival)
2 ICYE-U.S. Promotional Slide Show (1982-83)
3 Evaluation Program of Overseas Exchangees (1959-60) at Drew University
Filmstrip: 1 ICYE: A Journey to Understanding@
2 “No East or West”
Box 15 (Artifacts)
1 Corporate seals for ICYE and VEI (with metal presser)
2 Plaque showing people who received the AEdward L. Schlingman
Award for Meritorious Service to ICYE@