|
Program & Arrangements Committee Policy
Honorariums and Expense Reimbursements
for Annual Conference Program Participants, Speakers, Directors, Coordinators Officers and P&AC
Download this document: Honorariums and Expense Reimbursements (pdf file)
Annual Conference makes available a wide variety of activities for all persons who attend Annual Conference. The Program and Arrangements Committee assumes responsibility for offering services and activities which nurture the whole family. These varied activities and the more extensive participation of younger families with children have led to deeper involvement of the Program and Arrangements Committee in planning and carrying out these activities. The Conference body has encouraged this direction and has come to expect it as part of Annual Conference itself. Because of these expectations there has also been a growing awareness that remuneration for services rendered is appropriate.
As a general direction, the polity of Annual Conference states that an invitation to provide leadership and service is a significant offering to the larger church family. It is a privilege and honor to be asked to serve in any capacity at the denominational gathering of the church family. It is also recognized that much time and preparation is involved in planning for activities which in some cases prevent individuals from general Conference participation. The present policy shall be continued and reviewed again in 2004.
Speakers
(Brethren) | No honorarium, except in special circumstances at the discretion of the Conference Executive Director. (Expenses for one day, if not covered by another agency) |
Speakers
(Non-Brethren) | Up to $750 honorarium (plus expenses) except in special circumstances at the discretion of the P&AC. |
| Worship Leaders | No honorarium. |
Drama/Music Groups
(Non-Brethren) | Up to $750 per group on a negotiated basis. |
Bible Study Leaders
(Brethren) | No provision for personal expenses, except in special circumstances at the discretion of the Conference Executive Director. |
Music Coordinator1
Choir Director1
Organist1
Pianist1 | Reimbursement of travel expenses and $300 of the conference Choir Director1 week's expenses except in special circumstances at the discretion of the Conference Executive Director. |
| Music principals | Conference registration |
Site Coordinator
Child Care Coordinator1
On-site Office Volunteers1 | Reimbursement of travel expenses and $300 of the conference week's expenses except in special circumstances at the discretion of the Conference Executive Director. |
Other Coordinators:
Children's activities; Jr High Activities; Sr High Activities; Young Adult Activities; Single Adult Activities; Other Coordinators | No provisions for personal expenses except in special circumstances at the discretion of the Conference Executive Director. |
| Audio Recording | Negotiated |
Three-year appointment 2002-2004 for Director of Delegate and Director of Non-Delegate
Reimbursement of travel expenses and $300 of the conference week's expenses except in special circumstances at the discretion of the Conference Executive Director.
Head Usher
Head Messenger
Head Teller
Ticket Sales Coordinator
Information Coordinator
Others | Selection should be on the basis of their planning to attend Conference at no expense to the conference. |
Study Committee Chairperson: Travel expenses in the year(s) when the committee presents substantive report unless expenses are normally underwritten by a local church, district, or church institution. If the committee determines that it is needed for support, the attendance of an additional member from the committee may be negotiated with Conference Executive Director. Expenses during Conference will be allowed for the period in which the item of business is under consideration.
For any study committee chairperson not designated by Conference and who normally does not have expenses paid by any agency or institution, clearance shall be made with the Conference Executive Director before assuming expenses will be paid by Conference.
(Note: The expense allowance may be transferred from a study committee chairperson to another committee member only with express permission of the Conference Executive Director.)
Conference expenses shall be underwritten by the Annual Conference unless the person's expense is normally covered by local church, district, or other institution. In such cases, it is recommended that the expenses be covered on a shared basis. Immediate Past Moderator expenses will be covered as he/she serves as a Standing Committee member in that year.
Spouses and family members may use the hotel room at no charge. Their meals and other Conference expenses are not covered by the Annual Conference.
Reimbursement of travel expenses and $300 of the conference week's expenses except in special circumstances at the discretion of the Conference Executive Director.
Expenses for the Moderator, Moderator-elect, and Conference Secretary are covered by the travel budget with the hope that care will be taken in scheduling/accepting invitations from groups where contacts have not been made by previous moderators. It is expected that groups extending invitations should offer some funding toward the expenses of the officers. The Program and Arrangements Committee and Officers will counsel the Moderator and Moderator-elect as to appropriate appearances.
The Conference Executive Director has authority to be flexible in providing assistance in cases of special need.
The Annual Conference Program and Arrangements Committee encourages the expression of gratitude and appreciation of the Annual Conference to those who serve the church with their time and talents. Recognition could include the following:
- names of participants for activities be listed in the Annual Conference Booklet
- when possible, an expression of appreciation for services rendered before the Conference body, particularly when services are not readily visible
- continue exploring avenues to give appropriate expressions of appreciation to those who have served during Annual Conference
- When available, Conference Executive Director may elect to provide a hotel room in place of $300 of expenses for the week.
Approved by Program & Arrangements Committee
November 2002
|
Annual Conference
